Aktualisiert: März 15
You might experience a rise in meetings and events that happen virtually. More and more teamwork is coordinated across time zones and borders these days. There is also an increasing number of webinars and interactive online session. It is possible to make these events lively and transformative, if we use technology and our facilitation skills wisely. This blog adds to your knowledge on how to do that!
Over the course of the virtual community of practice for network weavers I participated in last year, I got some hands-on experience. So, I composed easy-to-use cards with key tips and tricks for effective and thriving virtual events for you!
-> You can download them here for free <-
Let`s start of with some general tips and tricks
As a facilitator you can help participants to find their way around and use a range of zoom functions.
I normally copy the following text in the chat and speak them out loud before the actual content of the meeting begins:
If you are not speaking, please mute yourself to avoid background noise (bottom left corner).
Switch between full group and speaker only view at the top right corner.
Asking for Technical Support: Chat in private with [Input Name here]
Asking for help in Breakout Rooms: Use the Request Help button
Once we enter into a whole group discussion, I post:
Please consider that we have limited time together. Be mindful how much and how often you speak so others are heard as well!
Moving on, you might want to use breakout rooms. This feature allows you to have smaller groups for a set time frame:
For whole group discussion there are many ways to communicate non-verbally. If you want to e.g. see how a possible course of action resonates with people you can use a hand-sign:
Furthermore, you can use the chat in a variety of ways. What I find really helpful is to post the instruction or question for a breakout session into the chat before sending people of into their groups. Like this they will be able to still see the instruction!
As the meeting or workshop is over it is great to share outcomes, decisions and any learning - in short the harvest - with participants. I have a blueprint for harvest virtual meetings and a generic follow up mail.
You can find and copy the harvest blueprint here:
Virtual Event Roles
Now we head to the preparation and organization of virtual meetings. Role clarity helps to navigate the set of tasks in virtual facilitation. The tech host and tech support are the most notable roles that differ from face-to-face facilitation. Let me know if you know about any other important roles and tasks!
That`s it! I hope this will be valuable for your work and wish you all the best with hosting thriving virtual meetings!